Following the PR material cleanup, I am happy to announce the launch of the Wikimedia documents initiative, which aims at creating and maintaining a centralized set of standardized, up-to-date and localized core reference documents for public relations, marketing and public outreach.
The PR material cleanup showed that many documents about PR, marketing & public outreach were scattered across many wikis; as a consequence, they weren't regularly updated. Besides, they often looked very different, not sharing any visual identity. Despite the amount of documents, there was no central place where volunteers could easily find the documents they needed to stage an event or to assemble a press kit for journalists. Last, most documents have been created using expensive proprietary software or fonts.
The goal of the Wikimedia documents initiative (WMDOC) is to maintain a set of core documents such as leaflets, cheatsheets, presentations and one-pagers (which can be assembled into a press kit.). All-in-one kits with several of these documents will also be offered for Wikimedians who want to stage an event easily. More specific documents such as posters can be created but they won't be a part of the core set of documents (unless our manpower allows us to)
Tools & fonts
In order to allow for maximum flexibility, dissemination and responsiveness, all the documents produced as part of this initiative will be created using open fonts (mainly the DejaVu family), libre software and open formats.
Example of free software:
- Scribus for most of the desktop publishing
- LaTeX Beamer for presentations
- Inkscape for vector graphics.
In order to manage the mass of pages and documents, I proposed a naming scheme based on the name of the document and its language. All the existing pages and their translations are now linked from the WMDOC matrix on meta-wiki. It is unlikely that all the documents be translated in as many languages are there are in the matrix; the amount of languages is a consequence of the fact that any language in which a document existed was added to the matrix. Most of the pages linked from this matrix right now are old versions of the documents; they're in the process of being updated. The code of the matrix was simplified in order to facilitate its modification.
The initiative is looking for volunteers with various skills:
- experienced editors who are knowledgeable about Wikimedia projects and have excellent summarization capabilities
- skilled designers and users of Scribus & LaTeX Beamer
- translators to help localize the documents.